Prep Management - Organize Your Kitchen, Empower Your Team

Our Prep Management module is built to streamline back-of-house operations by managing employee tasks, kitchen stations, and pre-stock levels for recipes. It ensures your kitchen runs efficiently—before service even begins.

Prep Management
Spendwell Logo Major Points

Seamless Prep-to-Production Execution Made Simple

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Automated Pre-Stock Planning

Prep Management begins with intelligent pre-stock planning that leverages real-time sales data, historical consumption trends, and upcoming orders. The system automatically generates accurate prep sheets, estimating the exact quantity of ingredients needed for each day.

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Prep-to-Production Workflow

From raw prep to final plating, every stage is mapped out with a structured, digital workflow. Kitchen staff are assigned tasks based on role and shift, and progress is tracked in real time. This seamless handoff from preparation to production eliminates bottlenecks and keeps operations running smoothly.

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Task Checklists & Status Tracking

To maintain control and consistency, Prep Management includes smart task checklists and real-time status tracking. Each team member receives clear instructions and can update their task progress through mobile or desktop interfaces. Supervisors receive alerts for delayed or pending tasks.

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Station Management

Organize your kitchen like a well-oiled machine with dedicated station controls. Whether it’s grill, fry, salad, or dessert—each station has defined roles, resources, and tasks to avoid chaos and streamline cooking timelines. Create and maintain dedicated kitchen stations (e.g., grill, salad, pastry) with defined responsibilities, resources, and task lists for better workflow organization.

  • Assign orders to specific stations for organized execution.
  • Monitor station workload and prep times in real time.
  • Balance task loads between stations during peak hours.
  • Station-specific dashboards for targeted task views.
  • Performance metrics for each station (output rate, delays, etc.).
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Recipe Pre-Stock Planning

Plan and prepare key components of dishes in advance. Maintain pre-stock levels for recipe ingredients to ensure your team is always ready for peak hours. Ensure you're always ready for rush hours with automated pre-stock planning based on recipe usage, order trends, and seasonality.

  • Auto-calculate ingredients based on upcoming orders or shifts.
  • Generate pre-stock checklists per recipe or meal type.
  • Set time-based pre-stock schedules (daily, weekly, peak periods).
  • Avoid overstocking and wastage through predictive planning.

Prep-to- Production Flow

Link prep tasks directly with daily order volume and production forecasts. Adjust prep based on demand to minimize waste and overproduction, Maintain a seamless link between food preparation and final production. Our module ensures that prep work transitions smoothly into plating or packing with zero delays or miscommunication.

  • Auto-push prepped items to the production line dashboard.
  • Track status from ingredient prep to final dish readiness.
  • Define steps, priorities, and dependencies in workflows.
  • Real-time updates between prep and cooking teams.
  • View production flow analytics for bottleneck identification.
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Inventory Analytics & Reporting

Access detailed reports on stock movement, wastage, consumption trends, and cost insights—helping you make data-driven decisions. Make smarter inventory decisions with detailed insights into usage trends, wastage, cost patterns, and supplier performance.

  • Visual dashboards for current and historical stock data.
  • Wastage tracking and overstock insights.
  • Set time-based pre-stock schedules (daily, weekly, peak periods).
  • Avoid overstocking and wastage through predictive planning.
Spendwell Logo FAQ

Common Questions About Our Spendwell System

Kitchen management software helps streamline and automate kitchen operations, inventory, and staff management.

Our Platform Is Ideal For Restaurants, Cloud Kitchens, Cafes, Hotels, And Food Service Businesses Looking To Optimize Their Operations And Reduce Manual Workload.

Our Platform Is Ideal For Restaurants, Cloud Kitchens, Cafes, Hotels, And Food Service Businesses Looking To Optimize Their Operations And Reduce Manual Workload.

Our Platform Is Ideal For Restaurants, Cloud Kitchens, Cafes, Hotels, And Food Service Businesses Looking To Optimize Their Operations And Reduce Manual Workload.

Our Platform Is Ideal For Restaurants, Cloud Kitchens, Cafes, Hotels, And Food Service Businesses Looking To Optimize Their Operations And Reduce Manual Workload.

Our Platform Is Ideal For Restaurants, Cloud Kitchens, Cafes, Hotels, And Food Service Businesses Looking To Optimize Their Operations And Reduce Manual Workload.