Spendwell

Item Management - Define, Organize, and Control Every Ingredient

Our Inventory Management module gives you full control over your kitchen stock. From receiving goods to tracking recipe-based consumption, everything is streamlined to reduce waste, optimize ordering, and boost kitchen efficiency.

Major Points

Comprehensive Item Control Solutions

Detailed Item Cataloging & Classification

Create comprehensive ingredient profiles with detailed specifications, nutritional information, & supplier data. Organize items by categories, & usage types with standardized naming conventions, SKU management, and hierarchical classification systems for easy identification & retrieval.

Recipe Integration & Portion Control

Link ingredients directly to recipes with precise measurements, yield calculations, and cost analysis. Track portion sizes, calculate recipe costs in real-time, and maintain consistency across all menu items with automated scaling for different batch sizes and service volumes.

Quality Standards & Compliance Tracking

Define and monitor quality parameters, storage requirements, and handling procedures for each ingredient. Ensure food safety compliance with allergen tracking, temperature monitoring, and shelf-life management while maintaining detailed documentation for health inspections and quality audits.

Recipe Management

Scan supplier bills to instantly log incoming stock—no manual entry required. The system auto-matches items with your master database and updates quantities in real time. Simplify the stock intake process with intelligent tools that auto-match received items with purchase orders, minimizing manual errors and ensuring accuracy at the receiving dock.

Match goods received to purchase orders instantly.
Auto-calculate quantities and validate units.
Support for barcode/RFID scanning for quick intake.
Capture digital signatures of delivery agents.

Item-Recipe Linking

Seamlessly connect raw ingredients with their usage in multiple recipes. This helps in calculating cost, managing stock, and maintaining consistency across locations.

Upload or snap photos of paper bills.
Auto-read and convert invoice data into digital format.
Extract item names, quantities, prices, tax, and invoice numbers.
Sync scanned data with purchase orders and payment records.

Cost Control & Analysis

Get a clear picture of food cost by tracking the value of every ingredient in a recipe. Identify where your money is going and optimize margins. Control food costs and improve profitability with real-time analysis of recipe costings, ingredient prices, and menu performance. Spot margin leaks before they become losses.

Auto-calculate recipe cost based on current ingredient pricing.
Track cost-per-dish and cost-per-portion trends.
Monitor price fluctuations and supplier impact.
Identify high-margin and low-margin menu items.

Inventory Integration

As items are used in recipes and orders, inventory levels are automatically updated—ensuring real-time stock accuracy and waste reduction. Seamlessly connect item-level inventory tracking with kitchen activity. Every time an item is used in prep, sold in a dish, or wasted, inventory adjusts accordingly—ensuring accurate control.

Sync inventory with recipe usage, prep tasks, and waste logs.
Auto-adjust stock in real time as recipes are executed.
Link every item to multiple recipes for shared usage visibility.
Track item shelf life, expiry, and reorder thresholds.

Item Management - Define, Organize, and Control Every Ingredient

Comprehensive Item Control Solutions

Recipe Management

Item-Recipe Linking

Cost Control & Analysis

Inventory Integration

Common Questions About Our Spendwell System

What is kitchen management software?

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Is the software easy to use for non-technical staff?

Do you support multi-location kitchens or restaurant chains?